As of 3-8-13, a revised US Citizenship & Immigration Service (USCIS) Verification Form I-9 has been issued. Employers should begin using the new form as soon as possible, but there is a 60-day grace period to come into compliance, so new forms should be in place no later than May 7, 2013.
According to USCIS, effective 03/08/13:
- Employers should begin using the newly revised Form I-9 (Rev. 03/08/13)N for all new hires and reverifications
- Employers may continue to use previously accepted revisions (Rev.02/02/09)N and (Rev. 08/07/09) Y until May 7, 2013
- After May 7, 2013, employers must only use Form I-9 (Rev. 03/08/13)N.
Revised Form I-9 available in PDF
Note that the revision date 3-18-13 of Form I-9 is printed on the lower left corner of the form.
USCIS says that employers should not complete a new Form I-9 for current employees if a properly completed Form I-9 is already on file.
For more guidance, USCIS offers a series of Employer and Employee Webinars on Form I-9, Employment Eligibility Verification, as well as on other compliance topics related to the E-Verify Program.
Other Compliance News: FMLA
Last week, we posted about the March 8 FMLA deadline for employers to update materials related to new FMLA regulations and policies.
For more information, see the newly updated elaws Family and Medical Leave Act (FMLA) Advisor. This interactive e-tool provides information about employee eligibility under the law including valid reasons for leave, employee/employer notification responsibilities, and employee rights and benefits.
Here are two other documents that may be useful:
Frequently Asked Questions: Final Rule to Implement Statutory Amendments to the Family and Medical Leave Act
Side by side comparison – 2008 vs 2013 regulations
When complex employee issues arise, ESI EAP offers member employers direct access to Certified Senior Professionals in Human Resources (SPHR) and senior clinical counselors. If you need an Employee Assistance Program give us a call: 800-535-4841.